Administrative Assistant

Job Responsibilities
• Manage front desk, greet and sign in all visitors, answer multi-line phones, manage incoming and outgoing mail/faxes/ deliveries, copy, and file. • Maintain office and kitchen supplies, conference rooms, clocks and office calendars. • Keep HR and Health and Wellness boards up to date. • Attend meetings, assist in the management of subcontractor and vendor files. • Assist in submittal preparation and updating/ tracking Submittal Log Register. • Update and maintain project library. • Correctly code and process invoices.
Basic Qualifications
• Proven ability to work effectively with colleagues in multiple locations, remotely • Demonstrated success in delivering dependable service to customers • Skilled in managing large volumes of detailed information accurately • Adept at responding to critical requests, limited turnaround times, and demanding deadlines • Intermediate knowledge of grammar, punctuation, and spelling • Competent in using Microsoft Office products, email systems, and internet • One year of experience as an Administrative Assistant; preferably with a Government contracting program environment. Education This position requires a High School diploma or equivalent. Equivalent combination of education and experience may be substituted for this requirement.
Preferred Qualifications
• BA/BS in any discipline; in lieu of degree, candidate must show 3 years of administrative experience with construction industry and/or government contracting. • Three (3) years experience in an administrative role maintaining supplies, coordinating and attending meetings, and preparing various reports. • Three (3) years working with MS Office Suite, phone/email correspondence, as well as maintaining project filing systems. • Strong organizational and time management skills. • Strong communication skills, both written and verbal. • Experience with governmental construction and/or Department of State (DOS) Overseas Building Operations. • Secret Security Clearance a plus. • Prior military experience a plus. • Experience with a construction submittal database or ability to learn.